The name of this association is the Virginia Association for Career and Technical Education-Special Needs Division (VACTE-SND), an affiliate of the Virginia Association for Career and Technical Education.
The period of its duration is perpetual.
This organization shall be a non-profit organization.
Section 1. To serve as a unifying association for all personnel who serve in or
interested in career and technical programs for learners with
special needs in
Section 2. To unite local and regional associations of career and technical
education special needs personnel into a statewide professional
network. and promote exemplary programs for students with
special needs.
Section 3. To promote and maintain active advocacy and leadership roles in and advancementof the inclusion of students with special needs in career and technical education programs.
Section 1. Persons involved in or interested in career and technical
education programs may become members of this organization.
Section 2. The qualifications and types of membership shall be defined in the
By-Laws.
Section 1. The membership dues shall be a sum sufficient to cover the
expenditures of this association.
Section 2. The membership dues and method of collection shall be
established in the By-Laws of this Constitution.
ARTICLE VI – OFFICERS
Section 1. The officers of this association shall be president, president-elect,
past president, regional vice-presidents, secretary, and treasurer.
Section 2. The officers shall have qualifications, terms of office, and duties as
Established by the By-Laws.
Section 3. The officers of the association shall be selected or elected in the
manner specified in the By-Laws.
Section 1. The Board of Directors shall consist of the officers VACTE-SND
and the others identified in the By-Laws.
Section 2. The Board of Directors shall be empowered to manage the affairs
of the association and shall have the power to employ such persons
or services as needed.
Section 1. There shall be an annual business meeting of VACTE-SND at the
Transition Forum in March.
Section 2. The president, with approval, may call additional meetings
of the Board of Directors.
Section 3. The Board of Directors of this association shall meet at least twice
annually.
Section 4. A majority of the Board of Directors shall constitute a quorum.
Section 1. All standing committees shall be appointed by the president with
the approval of the Board of Directors.
Section 2. Special committees shall be appointed by the president as needed.
Section 1. No amendments to the constitution shall be acted upon unless
written notice has been given to the Board of Directors and
presented to the membership prior to the date of the vote.
Section 2. Amendments to this constitution must be approved by a two-thirds
majority of the voting membership in attendance at the annual
business meeting.
ARTICLE XI – PARLIMENTARY REFERENCE
Robert’s Rules of Order (Revised Edition) shall be the accepted rule of a
parliamentary authority.
ARTICLE I - MEMBERSHIP
Section 1. Membership may be obtained through individual application or
through application submitted through affiliated state
organizations (VACTE).
Section 2. Types of membership
a. Active membership is open to those persons who are interested
in programs or services related to career and technical education for students with special needs.
b. Honorary membership may be conferred by the Board of Directors.
c. Voting privileges shall be exercised by active members only.
Section 1. The membership of the state organization shall be reviewed,
revised, and recommended to the membership by the Board of
Directors as deemed necessary.
Section 2. Any change in the dues structure must be voted on by the members
present at the annual meeting prior to the dues change.
Section 3. Dues structure
a. Active Members - $10.00
b. Honorary Members – No dues
Section 4. The membership year will run one year from the date the member joins.
Section 5. The collection and processing of dues shall be the responsibility of
the Treasurer.
Section 1. Officers of this organization shall be active members of the
Section 2. The term of office for the president, president-elect and immediate
past-president shall be two years. The regional vice-presidents
shall also be appointed for two years in alternating cycles. The
secretary and treasure shall be elected to two-year terms.
Section 3. Election of Officers.
a. The president shall appoint the nominating committee.
b. The nominating committee shall accept and screen applicants to become candidates for the offices of this organization.
c. The incoming president-elect shall be elected by the membership at the annual meeting, and shall become president after serving as president-elect for two years.
Section 4. Regional vice-presidents shall be appointed by the Board of
Directors for two-year terms. The regional vice-presidents must be
employed teachers or administrators who work within the regions
they represent.
Section 5. Open nominations will be accepted from the floor provided the
nominees have given their consent and have necessary credentials
on file with the organization.
Section 6. If the office of president shall become vacant, the president-elect
shall become president.
Section 7. The Board of Directors shall fill any other vacancies to complete
unexpired terms.
Section 8. The election of officers, other than regional vice-presidents, shall
be completed by vote at the annual meeting.
Section 1. The Board of Directors shall be chaired by the president and
consist of the officers of the Association, a teacher-educator, and
an administrator. The regional vice-presidents, teacher-educator,
and administrator shall be appointed for two-year terms by the
Board of Directors. A
administrator responsible for career and technical education programs shall be an ex-officio member without vote.
Section 2. Meetings of the Board of Directors shall be open to any member.
Section 3. It shall be the duty of the Board of Directors to determine policies
of the association and to provide leadership in accomplishing the
purpose of the association.
Section 4. Minutes of the Board of Directors meetings shall be open to
inspection by any member upon request.
Section 5. The Board of Directors shall report to the membership the
association’s annual meeting and present a financial accounting of
organization funds.
Section 1. The standing committees to be appointed by the president with
consent of the Board of Directors is as follows. Each shall be
chaired by a chairperson and two other members.
By-Laws & Program of Work (President – chair)
This committee shall review the Constitution and By-Laws on an annual basis and recommend changes as necessary. It will also develop a program of work for the Association and present it to the Board of Directors for approval and implementation.
Nominations (Past-President – chair)
This committee will present a slate of candidates for the offices of president-elect, secretary, and treasurer at the annual meeting for consideration by the membership in attendance.
Membership (Chair appointed by Board)
This committee will maintain the official record of membership and prepare a list of those members to the Board of Directors each October and March. It will also design and distribute membership application forms.
Awards (Past-President – chair)
This committee will solicit nominees for the award of Teacher of the Year, Administrator of the Year, and any special awards in the spring and make recommendations to the Board of Directors prior to the annual meeting.
Newsletter (Editor appointed by Board – chair)
This committee shall edit, publish, and distribute newsletters at least twice each year.
Public Relations (Secretary – chair)
This committee shall develop a public relations plan and present it to the Board of Directors at the fall meeting.
Legislative (Chair appointed by Board)
This committee shall bring legislative issues and recommendations to the Board of Directors on a continuing basis.
Conference (President-elect – chair)
This committee shall develop a plan for the annual conference and present it to the Board of Directors for approval.
Section 2. AD HOC committees shall be appointed by the President as
needed and shall function until their assignment is completed.
Section 1. President
a. It shall be the duty of the president to preside over the annual meeting of the Virginia Association for Career and Technical Education- Special Needs Division and over meetings of the Board of Directors.
b. The president shall have major responsibility in planning and conducting the annual meeting of (VACTE-SND).
c. The president shall appoint all committees and may serve as an ex-officio member of these committees.
d. The president will chair the By-Laws & Program of Work committee.
e. The president shall be responsible for presenting to the membership an annual report of the status of the Association and explain the program of work as developed and approved by the Board of Directors.
f. The president shall authorize all expenditures based on budget allocationsapproved by the Board of Directorsand prior to disbursement by the treasurer.
Section 2. President-Elect
a. It shall be the duty of the president-elect to assume the office of president if the president is unable to serve in this capacity.
b. The president-elect shall stand in for the president when requested.
c. The president-elect shall serve as chairman of the conference committee.
Section 3. Past President
a. It shall be the duty of the past president to serve in an advisory capacity to the president.
b. The past president will serve as the chair of the awards committee and the nominations and elections committee.
Section 4. Treasurer
a. The treasurer shall keep current and complete records of membership dues collected and all financial transactions of the organization.
b. The treasurer shall be responsible for the custody of the funds and other assets of the organization. The treasurer shall provide the organization an annual report on the financial status of the organization and itemized quarterly reports to the board of Directors.
c. The treasurer shall have sole responsibility for disbursement of organization funds upon approval by the president or designee.
d. The treasurer shall serve as the chair of the finance committee.
Section 5. Secretary
a. The secretary shall perform those duties common to such office, and other duties as directed by the Board of Directors.
b. The secretary shall keep correct and complete minutes of the proceedings of the meetings of the Board of Directors and be prepared to disseminate copies at the discretion of the Board of Directors.
c. The secretary shall keep the minutes of the annual meeting and be prepared to disseminate this information at the request of the Board of Directors.
d. The secretary shall serve as the chair of the Public Relations committee.
Section 6. Regional Vice-Presidents
a. It shall be the duty of each of the regional vice-presidents to represent their regions on the Board of Directors.
b. The regional vice-presidents shall promote membership and strive to increase participation in VACTE-SND.
Section 1. No amendments to the by-laws shall be acted upon unless written
notice has been given to the Board of Directors prior to the annual
meeting and presented in writing to the membership at the date of
the vote.
Section 2. Amendments to these by-laws must be approved by a simple
majority of the voting membership in attendance a the annual
business meeting.